Frequently Asked Questions


The method is required, so select one initially and indicate in the comment section that the method may change/still under review.

No, one registration is required where you will list each company in the Subsidiary Insurer section of the form.

IAIABC is the International Association of Accident Boards and Commissions

FROI or Workers Compensation First Report of Injury or Illness (LA-WC IA-1) is
replacing the LA-WC 1007 and is located at
http://www.laworks.net/Downloads/OWC/IA_1Form.pdf

SROI or Second Report of Injury will be implemented at a later date to be determined
JC or Jurisdiction Code is a code for LA or Louisiana

JCN or Jurisdiction Claim Number is simply a unique number assigned to each FROI we
receive.

DN or Data element Number is a label for each data type or cell

MTC or Maintenance Type Code is simply a code used to report business events and
communicate which type of FROI report is being submitted. 

Please see the Workers Compensation Insurers Organization (WCIO) injury description
table - Part/Nature/Cause

https://www.wcio.org/Document%20Library/InjuryDescriptionTablePage.aspx

Louisiana is using Release 3.0    

No. DN0154-Employee ID Assigned by Jurisdiction should be used instead of the
DN0042 Employee SSN when the Employee SSN is not known per the following.

See the LWC Population Restrictions Table for DN0154-Employee ID Assigned by
Jurisdiction. If DN0270-Employee ID Type Qualifier is = to A.

Format: When establishing a claim: '999' followed by DN0031-Date of Injury
(MMDDYY), e.g 999102110 (where Date of Injury is Oct 21, 2010). 

The cut-off for receipt of data from LWC Trading Partners will be 2:59 AM ET / 1:59
AM CT, Monday through Friday. Processing of LWC Trading Partner Data will start at
3:00 AM ET / 2:00 AM CT. On Saturday and Sunday, Trading Partners can connect and
upload FROI/SROI files which will be processed Monday at 3:00 AM ET / 2 AM CT.
LWC Trading Partners will receive acknowledgment files no later than 5:00 AM ET /
4:00 AM CT (pending any unforeseen processing issues). If you have not received an
acknowledgement within the time frame and have not received an advisory, please
contact the LWC EDI Support Mailbox at lwcedi@lwc.la.gov

Refer to the Implementation Information page located at www.lwcedi.info for more
details. 

All updates to FROIs filed on paper prior to EDI reporting should be reported on paper. Claims reported to LWC on paper prior to trading partners' EDI implementation date, should be concluded using the LWC paper forms. Going forward from the implementation date for reporting EDI, the FROI reports should be sent electronically. However, the LWC-WC-1002 and LWC-WC-1003 forms should continue to be sent to LWC.

A legacy claim is a claim that was established prior to LWC’s EDI implementation date.    

If a trading partner changes any aspect of their approved process or system, then the
trading partner must repeat the test process with LWC. LWC recommends that the
trading partner continue with the approved production process while testing any new
process, software or system. Considerations on the testing that will be required will be
determined based on the situation. Any change in the manner by which data enters the
reporting stream must be brought to our attention, and will probably involve discussion,
testing and updates made to the Trading Partner Profile. If this situation arises, please
contact the LWC EDI Coordinator (lwcedi@lwc.la.gov) immediately. 

Immediately after a trading partner becomes aware that data/claims are not being sent or received by LWC, you must be prepared to submit all back log data immediately once your systems are fully functioning. Immediately contact the LWC EDI Coordinator at lwcedi@lwc.la.gov right away. Otherwise, your organization may be subject to penalties for failure or late reporting.

LWC recommends that the Claim Administrator develop or obtain tools to use the
acknowledgment details to track overall performance. 

The acknowledgements are scheduled to be returned within 48 hours. Refer to the
Implementation Information page located at www.lwcedi.info for more details. 

All questions should be directed to the LWC EDI Support Mailbox at
lwcedi@lwc.la.gov

It is LWC’s goal to begin testing and moving our trading partners into production as
quickly as possible. After the testing process has been completed, which is described in
the “LWC - Release 3.0 Implementation Test Plan” under LWC EDI Resources
(www.lwcedi.info), each trading partner will be assigned a production date. 

Please refer to the “Registration Instructions” link under the Trading Partner Profile
section (www.lwcedi.info). All certified vendors should send an email to
lwcedi@lwc.la.gov requesting to become a vendor. Upon LWC’s receipt of this request,
an internal approval process will be conducted. All certified vendors who become
approved reporters or senders of information to LWC must also complete and pass the
necessary testing procedures. 

Please refer to the “Registration Instructions” link under the Trading Partner Profile
section (www.lwcedi.info). 

Use the FEIN of the corporate entity that has the legal responsibility for handling a given
workers' compensation claim. 

Go to iaiabc.org and go to the online store to purchase the Implementation Guide release
3.0 or go directly to https://www.iaiabc.org/Forms.asp?MODE=NEW&Forms_FormTypeID=-811 Refer to Claims Release 3.0 (PDF Only) located on this page. Section 2 discusses Flat File Record Layouts.

Please refer to the “LWC Imp Guide” link under the LWC EDI Resources

(www.lwcedi.info).

Send an email to the LWC EDI Support mail box at lwcedi@lwc.la.gov.    

EDI has been around for over thirty years now and is regarded as a very mature IT
technology. As EDI is so entrenched within many companies it is very difficult to replace
with another technology overnight. As new technology, such as the Internet, has
emerged, EDI has had to embrace these new technologies to remain an efficient business
tool for communicating documents between companies. 

The EDI system is open seven days a week, virtually 24 hours a day.    

EDI can be implemented almost immediately, depending on the type of EDI solution
chosen. There are three ways to implement EDI: LWC Web Entry, EDI vendor, Secure
file transfer protocol (SFTP). If it is a web-based solution hosted by your customer or
client, then all you will need to do is log into the web portal and simply fill in the
necessary online forms before sending the required documents. More complex systems
will require software to be installed on your company’s network that will then allow
integration with your back-office systems. 

Current EDI users indicate they save the time it normally takes to complete the form on paper. In addition to your time, there are savings of paper and postage. Louisiana legislature passed laws requiring insurers, self administrators including state, parish, municipalities and school boards to file accident reports with the LWC in an electronic format compatible with national EDI standards.

An EDI trading partner is simply another company that you exchange documents with. 

EDI is used in nearly all the major industries such as insurance, automotive, retail, and
finance sectors. EDI is regarded as the standard for the electronic exchange of documents
from one company to another. 

Electronic Data Interchange is the exchange of business documents such as first reports of injury (FROI) and subsequent reports of injury (SROI) forms, between trading partners in a common format directly from one computer to another.

Consider the volume before deciding on your method of submission:  SFTP (Secure File Transfer Protocol) is the most technical and means you will develop the programs and IAIABC claims release 3.0 flat file content yourself, EDI Vendor means a company will provide you with EDI services, LWC Web Entry is used for low volume and means you will type the data in form by form.

Refer to LWC Element Requirement table and Event Table, which communicates the MTCs as listed below.

00 = Original Report
01 = Cancellation
02 = Change
04 = Denial
AQ = Acquired Claim
AU = Acquired Unallocated

No.  Louisiana does not send "transaction accepted with errors" (TEs)

No.  A JCN will be assigned to you once you submit a FROI report and receive a TA (Transaction Accepted) acknowledgement. This JCN will be used for future communications regarding that specific claim/report.

Purchase the Claims Release 3.0 Implementation Guide and Supporting Documents by visiting the online store at: https://www.iaiabc.org/Forms.asp?MODE=NEW&Forms_FormTypeID=-811

"The IAIABC is now offering its EDI Claims Release 3.0 Standard as a subscription. The subscription will include the Implementation Guide and any supplements released during the subscription year. For more information on IAIABC EDI Subscriptions, click here."

"IAIABC EDI Standards are reviewed throughout the year. As changes to the Standards are approved…, they are documented in supplements and are then incorporated into the next year’s publication of the Implementation Guide."

Insured Report Number is a number that is assigned by the Insured or the Web Entry User to be used in identification of the claim. Whoever is creating the report can decide what number to use in that field, but typically our customers use the same number as the Claim Admin Claim Number (DN 0015) to make it easier.

While in edit mode, simply hit Cancel Edits. Please refer to the web entry user guide for more information.